Legal

    Eventiqs Privacy Policy

    Effective Date: January 5, 2026
    Last Updated: January 14, 2026

    About This Policy

    This Privacy Policy explains how Eventiqs, Inc. (“Eventiqs,” “we,” “us,” or “our”) collects, uses, shares, and protects your personal information when you use our event networking platform, including our mobile applications (iOS and Android), web interface, and related services (collectively, the “Platform”).

    This policy applies to all users of the Eventiqs Platform, including event participants, company representatives, and visitors to B2B events worldwide.

    Who We Are

    Eventiqs, Inc.
    Delaware C Corporation
    EIN: 30-1438377
    Registered Agent: Legalinc Corporate Services Inc.
    131 Continental Dr, Suite 305
    Newark, DE 19713, United States

    Contact Address:
    Sanayi Mahallesi Teknopark Bulvarı No:1/4C İç Kapı No: Z08
    34906 Pendik, Istanbul, Turkey

    For Privacy Inquiries:
    Email: [email protected]
    Phone: +90 (534) 519-7751

    1. Information We Collect

    We collect different types of information depending on how you interact with our Platform:

    1.1 Information You Provide Directly

    Account Information:

    • Full name
    • Email address
    • Phone number (optional)
    • Company name and position
    • Professional profile details
    • Profile photo (optional)

    Event Registration Data:

    • Event attendance information provided by event organizers
    • Badge details and access credentials
    • Industry sector and professional interests

    Platform Activity:

    • Connections you make with other participants
    • Meeting requests and scheduling
    • Messages and communications sent through the Platform
    • Personal notes and saved contacts
    • QR code sharing interactions

    1.2 Information Collected Automatically

    Technical Data:

    • Device information (type, operating system, unique identifiers)
    • IP address and approximate location
    • Browser type and version
    • Log data (access times, pages viewed, app features used)
    • Crash reports and diagnostic information

    Usage Analytics:

    • Platform navigation patterns
    • Feature engagement metrics
    • Session duration and frequency
    • Performance data

    Cookies and Tracking Technologies:

    • Session cookies for platform functionality
    • Analytics cookies to understand usage patterns
    • See Section 9 for detailed cookie information

    1.3 Information from Third Parties

    Event Organizers:

    • Registration data and attendee lists
    • Hosted buyer program information
    • Company and contact details
    • Event-specific access permissions

    This data is shared with us under Data Processing Agreements with each event organizer (see Section 4.1).

    2. How We Use Your Information

    We process your personal information based on contractual necessity, your consent where required, and our legitimate interests, depending on the specific processing activity.

    2.1 Core Platform Services

    • Account Management: Creating and maintaining your Eventiqs account
    • Event Access: Providing access to specific events you’re registered for
    • Networking Features: Enabling connections, messaging, and meeting scheduling
    • AI-Powered Matching: Using algorithms to suggest relevant connections based on your professional profile and interests. (Users may opt out of AI-based profiling, which may limit certain platform functionalities.)
    • QR Code Functionality: Facilitating quick information exchange between participants

    2.2 Platform Improvement

    • Product Development: Analyzing usage patterns to improve features and user experience
    • Performance Optimization: Monitoring system performance and fixing technical issues
    • Algorithm Enhancement: Training AI models to provide better recommendations (using anonymized data only)

    2.3 Communications

    • Transactional Messages: Sending notifications about your account, connections, and meetings
    • Event Information: Sharing updates from event organizers you’re attending
    • Product Updates: Notifying you about new features or changes that directly affect your Platform experience
    • Marketing Communications: We do not currently send promotional or marketing emails. If this changes in the future, we will obtain your explicit opt-in consent and register it with İYS (Turkish Message Management System) as required by law.

    2.4 Security and Legal Compliance

    • Fraud Prevention: Detecting and preventing unauthorized access or suspicious activity
    • Legal Obligations: Complying with applicable laws, regulations, and legal processes
    • Terms Enforcement: Ensuring compliance with our Terms of Service

    3. Legal Basis for Processing (GDPR/KVKK)

    For users in the European Union, United Kingdom, Turkey, and other jurisdictions with data protection laws, we process your personal data based on:

    • Consent: You explicitly agree to our processing when creating your account and using platform features. Where required under Turkish Law No. 6698 (KVKK), explicit consent is obtained.
    • Contractual Necessity: Processing required to provide our services under our Terms of Service
    • Legitimate Interests: Improving our platform, preventing fraud, and ensuring security (where not overridden by your rights)

    4. Data Sharing and Transfers

    4.1 Event Organizers

    Important Distinction:

    We operate under a hybrid data controller model depending on the type of data:

    Type 1: Event Registration Data

    • Data provided by event organizers (attendee lists, registration details)
    • Data Controller: The event organizer (e.g., ICA Events for EMITT 2026)
    • Data Processor: Eventiqs
    • This data is shared with us under formal Data Processing Agreements (DPAs) that ensure strict compliance with KVKK and GDPR

    Type 2: User-Generated Platform Data

    • Connections, notes, messages, and personal networks you create on the Platform
    • Data Controller: Eventiqs
    • This data belongs to you and shall not be subject to deletion requests by event organizers. Only you may request deletion of such data.

    Type 3: Anonymous and Aggregated Data

    • Statistical information with no personal identifiers
    • Not considered personal data under KVKK/GDPR
    • Used for platform development and benchmarking

    Eventiqs does not act as a joint controller with event organizers (within the meaning of GDPR Article 26 or KVKK Article 4(1)(b)) for event registration or attendance data.

    4.2 Third-Party Service Providers

    We share data with carefully selected service providers who help us operate the Platform:

    Service ProviderPurposeData Shared
    AWS (Amazon Web Services)Cloud hosting and infrastructureAll platform data (encrypted)
    Neon DatabaseData storage and managementUser accounts and activity
    Google AnalyticsUsage analytics and insightsAnonymized behavioral data
    FirebaseMobile app functionality and notificationsDevice tokens, usage data
    SentryError tracking and monitoringTechnical logs (personal data masked)
    CloudflareSecurity and content deliveryIP addresses, request data
    ResendTransactional email delivery (account notifications, connection alerts, meeting reminders)Email addresses, notification content

    All third-party processors are contractually obligated to protect your data and may only use it to provide services to Eventiqs.

    4.3 Legal Requirements

    We may disclose your information if required by law, court order, or government request, or to protect our legal rights and safety.

    4.4 Business Transfers

    In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction. You will be notified of any such change.

    5. Data Retention

    5.1 Active Account Data

    • Personal account information: Retained while your account is active
    • Event-specific data: Retained for the duration of each event plus 30 days for reporting purposes
    • Messages and connections: Retained until you delete your account or remove specific data
    • Event participation history associated with your platform account is retained to enable cross-event continuity and user experience.

    5.2 After Account Deletion

    When you delete your account:

    • Personal identifying information is permanently removed within 30 days
    • User-generated content (connections, notes, messages) is irreversibly deleted
    • Event registration data is returned to or deleted per the event organizer’s instructions

    5.3 Anonymous Data Retention

    We may retain anonymous and aggregated data for up to 5 years for:

    • Platform performance analytics
    • AI algorithm development and training
    • Product improvement and benchmarking
    • Academic research and industry reports

    This data cannot identify you individually and is not subject to deletion requests once anonymized.

    5.4 Legal Retention

    Certain data may be retained longer when required by law (e.g., tax records, audit trails, legal disputes).

    6. Your Rights

    6.1 Under KVKK (Turkish Law)

    If you are in Turkey, you have the right to:

    • Learn whether your personal data is being processed
    • Request information about the processing
    • Learn the purpose of processing and whether it’s used appropriately
    • Know third parties to whom your data is transferred
    • Request correction of incomplete or inaccurate data
    • Request deletion or destruction under legal grounds
    • Object to processing that leads to negative consequences
    • Request compensation for damages due to unlawful processing

    6.2 Under GDPR (EU/UK Law)

    If you are in the EU or UK, you have the right to:

    • Access: Obtain a copy of your personal data
    • Rectification: Correct inaccurate information
    • Erasure: Request deletion of your data (“right to be forgotten”)
    • Restriction: Limit how we process your data
    • Portability: Receive your data in a structured, machine-readable format
    • Objection: Object to processing based on legitimate interests
    • Automated decisions: Opt out of AI-powered profiling for matching (though this may limit platform functionality)

    6.3 How to Exercise Your Rights

    In-App:

    • Go to Settings > Privacy > Manage My Data
    • Request data export or account deletion

    By Email:

    • Send requests to [email protected]
    • We’ll respond within 30 days (KVKK/GDPR requirement)

    For Event Registration Data:

    • Contact the event organizer directly (as they are the data controller for that information)
    • We’ll assist in coordinating your request if needed

    7. Data Security

    We implement industry-standard security measures to protect your information:

    7.1 Technical Safeguards

    • Encryption: Data encrypted in transit (TLS/SSL) and at rest (AES-256)
    • Access Controls: Role-based access with multi-factor authentication for employees
    • Infrastructure Security: AWS cloud infrastructure (ISO 27001 certified provider)
    • Monitoring: Real-time security monitoring and threat detection via Sentry and Cloudflare

    7.2 Organizational Measures

    • Regular security audits and vulnerability assessments
    • Employee training on data protection
    • Incident response procedures for data breaches
    • Limited data access on a need-to-know basis

    7.3 Data Breach Notification

    In the event of a security breach affecting your personal data:

    • We’ll notify you within 72 hours (GDPR/KVKK requirement)
    • We’ll inform relevant supervisory authorities as required
    • We’ll provide information on steps you can take to protect yourself

    Note: While we implement strong security measures, no system is 100% secure. You’re responsible for maintaining the confidentiality of your login credentials.

    8. International Data Transfers

    Your data is stored and processed in:

    • European Union – AWS Frankfurt region (eu-central-1) for all platform data
    • Turkey – Local operations and customer support

    When we transfer data internationally:

    • We use Standard Contractual Clauses (SCCs) approved by the European Commission for transfers between EU and Turkey
    • We ensure adequate safeguards under KVKK Article 9
    • We maintain Data Processing Agreements with all international processors

    All user data is stored within the European Union to ensure maximum data protection and minimize international transfers.

    9. Cookies and Tracking Technologies

    9.1 Types of Cookies We Use

    Strictly Necessary Cookies:

    • Session management and authentication
    • Platform functionality and security
    • Cannot be disabled without affecting platform operation

    Analytics Cookies:

    • Google Analytics to understand user behavior
    • Firebase Analytics for mobile app usage
    • You can opt out via browser settings or app preferences

    Performance Cookies:

    • Cloudflare for content delivery and security
    • Sentry for error tracking
    • These improve platform stability and speed

    9.2 Managing Cookies

    Web Browser:

    • Most browsers allow you to control cookies via settings
    • Visit www.allaboutcookies.org for instructions
    • Disabling cookies may limit platform functionality

    Mobile App:

    • Go to Settings > Privacy > Analytics
    • Toggle analytics tracking on/off

    Third-Party Opt-Outs:

    • Google Analytics: tools.google.com/dlpage/gaoptout
    • Firebase: Via device advertising settings (iOS/Android)

    10. Children’s Privacy

    The Eventiqs Platform is intended for business professionals aged 18 and older. We do not knowingly collect personal information from individuals under 18.

    If we discover we’ve inadvertently collected data from a minor:

    • We’ll delete it immediately
    • We’ll notify the event organizer to verify attendee ages

    Parents/guardians who believe their child’s information was collected should contact [email protected].

    11. Changes to This Privacy Policy

    We may update this Privacy Policy to reflect:

    • Changes in our practices or services
    • Legal, regulatory, or security requirements
    • Feedback from users or regulators

    When we make changes:

    • We’ll update the “Last Updated” date at the top
    • Significant changes will be notified via email or in-app notification
    • Continued use of the Platform after changes constitutes acceptance
    • You can always review the latest version at eventiqs.com/privacy

    12. Supervisory Authority Contact

    For Users in Turkey (KVKK)

    If you’re not satisfied with our response to your privacy request, you can file a complaint with:

    Kişisel Verileri Koruma Kurumu (KVKK)
    Address: Nasuh Akar Mah. Ziyabey Cad. 1407. Sok. No: 4 Balgat, Ankara, Turkey
    Website: www.kvkk.gov.tr\ Application Portal: https://kvkk.gov.tr/basvuru

    For Users in EU/EEA (GDPR)

    Contact your national data protection authority:

    • List available at: edpb.europa.eu

    13. Contact Us

    For questions, concerns, or requests about this Privacy Policy or your personal data:

    Email: [email protected]
    Phone: +90 (534) 519-7751
    Mail:
    Eventiqs, Inc.
    Suadiye mah. Plajyolu sok. Camlidag apt no:12 d:7 k:4
    34740 Kadikoy, Istanbul, Turkey

    Response Time: We aim to respond to all inquiries within 30 days, as required by KVKK and GDPR.

    Appendix: Data Processing Agreement (DPA) Reference

    For transparency, we want you to know that when your data is shared between Eventiqs and event organizers:

    1. Formal DPAs are in place with every event organizer we work with
    2. These agreements define:
      • Who controls what data (controller vs. processor roles)
      • Security requirements and breach procedures
      • Data retention and deletion timelines
      • Sub-processor arrangements
    3. You can request a summary of DPA terms by emailing [email protected]
    4. Event organizers remain responsible for obtaining your initial consent for event registration data

    This layered approach ensures your data is protected at every step.

    By using the Eventiqs Platform, you acknowledge that you have read and understood this Privacy Policy.

    This Privacy Policy complies with the Turkish Law on Protection of Personal Data (KVKK - Law No. 6698), the EU General Data Protection Regulation (GDPR), and other applicable data protection laws.